Jobs at the ACLU of Wisconsin

The following is a list of all current job openings at the ACLU of Wisconsin.

 

Office Manager

The Office Manager of the American Civil Liberties Union of Wisconsin is responsible for the sound management of all day-to-day administrative operations. This includes managing and providing support for all fiscal operations, general office needs, and human resources for this 13 person team.  

This position is a regular non-exempt position. The Office Manager reports to the Finance and Administration Manager and works cooperatively with staff to ensure the success of the organization’s stated missions.

Primary Tasks & Responsibilities

Implement the daily fiscal management of the office including:

  1. Collecting, recording, coding, and processing of income & expenditures, including memberships to National ACLU;
  2. Coordinating accounts payable systems and verifying charges to departments and programs;
  3. Following the ACLU's internal controls and financial policies;
  4. Preparing financial documents and records for external CPA annual audit process in conjunction with Finance and Administration Manager;

Provide organizational Human Resources support by:

  1. Administering all payroll functions, including processing payroll monthly and working National HR to ensure accurate reporting for all employees; 
  2. Developing and maintaining organizational records;
  3. Managing and implementing daily personnel matters including benefits administration, leave tracking, and time sheets;

Provide consistency and structural support to the general office environment by:

  1. Answering the office phone in a professional and helpful manner, retrieving telephone and e-mail messages forwarded to the ACLU of Wisconsin's general information number and address, and ensuring assistance to the general public including forwarding messages to appropriate staff;
  2. Supervising general office maintenance;
  3. Maintaining contracts for office equipment and services;
  4. Supervising the procurement, maintenance and distribution of office equipment, and office supplies;
  5. Providing logistical support for Board meetings (reserving meeting rooms, ordering food, etc.);
  6. Understanding and following internal ACLU policies and procedures, including the employee handbook;
  7. Assisting with administrative projects and tasks as needed.

 

Job Requirements

A Bachelor’s Degree is preferred to demonstrate a basic level of skills in such areas as bookkeeping, accounting, and human resource management.  To qualify for this position, an individual needs a minimum of three years of previous administrative experience, preferably in a nonprofit setting.

 

Knowledge

  • A demonstrated understanding of and commitment to civil liberties and civil rights;
  • Excellent organizational, interpersonal, verbal and written communications;
  • Proficiency with computers, including experience with QuickBooks, Word, and Excel.
  • Familiarity with databases is required.

Skills and Abilities

  • Detail-oriented and capable of managing a number of responsibilities simultaneously;
  • Ability to work both independently and in a team environment;
  • Ability to work with a diverse community of ACLU staff, leadership, membership, allies, and clients;
  • Strong organizational skills as well as people skills are necessary;
  • Excellent oral and written communication skills are required;
  • Ability to develop effective organizational strategies and remain flexible to change is critical;
  • Proficiency in Spanish is preferred.

Compensation:

Compensation is $15/hour.  Benefits include paid vacation and sick leave, medical and dental coverage for staff members, life insurance, short and long term disability insurance; and an optional 401(K). 

To Apply:

Applications will be reviewed as received. Candidates are encouraged to apply immediately; initial interviews will be conducted starting February 12. Please submit a resume, three references, and a brief cover letter describing your interest in the Office Manager position to: jobs@aclu-wi.org

The ACLU of Wisconsin is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability or veteran status.